Events
Find out what you need to do if you're planning to hold an event in East Renfrewshire
Event organisers have a responsibility to protect the health, safety and welfare of everyone attending, volunteering or working at their event.
How do I apply?
If you're planning to host and event you must ensure you comply with the necessary legal obligations.
We've created a checklist which you should complete and return to us together with the required detailed documentation which is detailed on the form. Some or all items on the checklist may apply to your event
Download and complete our events checklist (Word doc, 59 KB) which includes timescale requirements for submission of documentation.
Required Licences
If your event is for more than 500 persons then you'll need to apply for a Public Entertainment Licence (PEL
If you intend to sell alcohol you must also apply for an Alcohol Licence (Occasional Licence). We must receive the completed application form a minimum of 28 days before the Event.
If you intend to hold a Public Procession, Parade or Demonstration complete a Public Procession, Parade or Demonstration application.
If you plan to have any temporary raised structures higher than 600mm, you must apply for a Section 89 Temporary Structure permit with Building Standards.
Useful information
It's recommended that organisers consult guidance available from the Health and Safety Executive and The Purple Guide to Health, Safety and Welfare at Music and Other Events.
What happens next?
Once you've completed the checklist, Public Entertainment Licence application and any other relevant applications, please submit these with your supporting documentation to celicensing@eastrenfrewshire.gov.uk.
We'll then share this with the following stakeholders who'll assess your application and make comment:
- Licensing
- Environmental Health/ Trading Standards
- Building Standards / Planning
- Civil Contingencies Service
- Neighbourhood Services
- Roads
- Police Scotland
- Scottish Fire & Rescue Service
Additional Fees
The following professional fees will be determined on a case by case basis dependent on scale and duration of the event. Fees not applicable for charitable, not for profit and life events.
| Environmental Health Fees | |
|---|---|
| 1 day event - no Public entertainment licence, less than 500 customers, up to 2 food vehicles | £141.50 |
| 1 day event with Public entertainment licence, 2 to 10 food vehicles and/or music, lighting, stages or similar | £424.50 |
| 2 day event as above or larger | £1273.50 |
| 3 day event as above or larger | £1910.25 |
Events Assistance
For further advice or to arrange a meeting to discuss your event please email: EnvironmentalHealth@eastrenfrewshire.gov.uk. You can contact any of the stakeholders below if you wish to discuss a specific element of your application.
EnvironmentalHealth@eastrenfrewshire.gov.uk for H&S and Food
buildingstandards@eastrenfrewshire.gov.uk for Building Standards questions
parks@eastrenfrewshire.gov.uk for park hire and permission to use questions
planning@eastrenfrewshire.gov.uk for planning enquiries
roads@eastrenfrewshire.gov.uk for road, traffic management/ signs and temporary closures etc.
community.wardens@eastrenfrewshire.gov.uk for community wardens/ parking violations
celicensing@eastrenfrewshire.gov.uk for PEL/ alcohol and other licensing questions
ccs@renfrewshire.gov.uk for Civil Contingencies aspects
W.ERRICSEnforcement@firescotland.gov.uk For fire safety/ evacuation and emergency procedures
greaterglasgowopsplanning@scotland.police.uk
greaterglasgowlicensingapplications@scotland.police.uk
for Police Scotland
